Legal Statements

Generation Research – Application Privacy notice

This privacy notice is for applicants to GenerationResearch. It sets out the ways in which the University of York gathers, uses, stores and shares your data. It also sets out how long we keep your data and what rights you have in relation to your data under the General Data Protection Regulation (GDPR).

For the purposes of this privacy notice, University of York is the Data Controller as defined in the General Data Protection Regulation. We are registered with the Information Commissioner’s Office and our entry can be found here. Our registration number is: Z4855807.

Where do we get your data from?

We get the information directly from you when you submit the application form. Additional information may be collected from you if you are selected for an interview or offered a summer studentship.

What data do we have?

We collected information about you including your name, contact information, your field of study and level and what projects you are interested in applying for.

If you choose to complete the application form in full, we also collect widening participation and special category data about you.

Additional information may be collected from you if you are selected for an interview or offered a summer studentship.

What is our legal basis for processing your data?

The University needs to collect and retain certain types of data, in various formats, about applicants.

Typically, data will be processed:

• on the grounds of contractual requirement or to take steps to enter into a contract with you;
• because it is necessary for the performance of a task carried out in the public interest (for information on our public task see our function as set out in our charter);
• to allow us to comply with our legal obligations.

Special category data will be processed:

• to monitor equality and diversity;
• as it is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject;

How do we use your data?

The information you provide is used by the Generation Research Team to process your application and make decisions about who to shortlist and who to make an offer to.

If you choose to provide the part C widening participation and special category data, we will use this data only to inform eligibility criteria for 50% of our interview slots in each summer studentship and 100% of interview slots for Masters by Research places. There is a ‘prefer not to say’ option for studentships and your application will still be considered if you select this option. These data are not shared with the interview panel members and interviewees are judged successful (offered the studentship) or unsuccessful based on their performance at interview.

Application, special category and widening participation data will also be statistically analysed and used to understand whether applications are being received by a wide variety of students.

Who do we share your data with?

• employees and agents of the University;  
• third parties that process data on behalf of the University to support it in fulfilling its obligations and responsibilities to and relationship with you (e.g. software and system providers);

Additional Privacy Information

For additional information about how the University keeps your information secure and your rights please see, General Privacy Notice.